Accounts Payable Specialist
Description
Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”
SUMMARY: XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.
KEY RESPONSIBILITIES:
- Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
- Process weekly check runs, employee expense reports, and check requests
- Record and track preliminary notices received from subcontractors and lower-tier suppliers
- Review vendor statements and reconcile outstanding or past-due accounts
- Process and file annual 1099s in accordance with IRS requirements
- Support various accounting projects and initiatives as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
- Minimum 2 years of accounts payable experience required
- Experience in the construction industry is a plus
- Experience with Viewpoint Vista preferred but not required
- Strong attention to detail and a proactive, problem-solving mindset
- Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset
COMPENSATION & BENEFITS: In accordance with California’s pay transparency requirements, the base salary range for this position is $61,200 – $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.
XL Construction offers a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- 401(k) plan with company match
- Paid time off, holidays, and parental leave
- Career development and training opportunities
- A collaborative, high-performance culture rooted in purpose and integrity
Disclaimer
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.